Birmingham Public Library Board Minutes

2024

January | February | February Special Called Meeting | March | April | May | June | July | August | September | October | November | December

 

January

Board Meeting Minutes for January 9, 2024

Minutes	January 9, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, Lynn Flowers-Martin, Yolanda Hardy, Jermaine Johnson, Dana Woodruff Trustees Not Present: R. Jordan Davis, John Lyons Jr., Mona Lisa Morris, Sandra Lee Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Jamilah Woods, Personnel Officer; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: Malera Wright, City Attorney

The January 9, 2024, board meeting was called to order by Willie S. Davis III at 4:33 p.m.

Lynn Flowers-Martin provided the Invocation.

None

None

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of December 12, 2023 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the financial report to the board.

• Willie S. Davis III called for a motion to approve the financial report.
• Yawntreshia Coleman moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Finance Committee:

Yolanda Hardy reported on the January 9th committee meeting.

The Finance Committee reviewed the Tutwiler Fund Performance Report distributed by CFO Damein Baity and reported that the fund is trending in a positive direction.

No report.

Janine Langston shared that the 2024 ALA Annual Conference will be held June 27 – July 2, 2024, in San Diego, California. Langston requested that any board members interested in attending reach out to her prior to registration opening on February 20, 2024.

Executive Director Janine Langston shared BPL hosted 86 holiday programs and activities during December.

Langston reported that BPL statistics saw significant increases when comparing December 2022 to December 2023.

Langston shared that the BPL Friends Foundation was recently rewarded several grants benefiting arts programs at BPL.

Langston announced Director of Development, Catherine Frey, resigned from her position. Langston stated BPL is still moving forward with grant submissions and preparations for A Novel Tasting which is scheduled for April 11, 2024.

Langston shared that BPL kicked off the 2024 Bards and Brews series on January 5th and will host a Slam on February 2nd at the Central Library.

Langston reported that BPL will be offering several programs to celebrate the legacy of Rev. Martin Luther King Jr. BPL will be closed on Monday, January 15th in observance of the Martin Luther King Jr. Holiday.

Langston thanked board members for their continued support of BPL.

Deputy Director Ka’ryn Davis-West reported on the various meetings and trainings being held for BPL staff and thanked the Public Service Managers and Human Resources team for their hard work.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members wished all a Happy New Year and stated they are excited to see what this year brings. Members congratulated BPL on hosting 86 holiday programs. Several members attended various holiday programs and stated each event was enjoyed. Members stated they are looking forward to the third annual A Novel Tasting.

Next Board Meeting:  February 13, 2024, at 4:30 p.m.

Adjournment: 4:47 p.m.

February

Board Meeting Minutes for February 13, 2024

Minutes	February 13, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, R. Jordan Davis, Lynn Flowers-Martin, Yolanda Hardy, Sandra Lee Trustees Not Present: Yawntreshia Coleman, Jermaine Johnson, John Lyons Jr., Mona Lisa Morris, Dana Woodruff Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The February 13, 2024, board meeting was called to order by Willie S. Davis III at 4:34 p.m. Quorum was not met so the meeting was informational only.

Lynn Flowers-Martin provided the Invocation.

None

Willie S. Davis presented a Resolution from the BPL Board of Trustees to the family of Sandra Crawley who served the Birmingham Public Library for 42 years.

Janine Langston shared a video highlighting new employees and employees on the move.

Langston presented the BPL FY 2023 Annual Report and expressed appreciation to the staff members who contributed.

A quorum was not present to vote.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of January 9, 2024 Board Meeting
  • Personnel Actions

A quorum was not present to vote.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the financial report to the board.

A quorum was not present to vote.

No report.

Janine Langston shared that the 2024 ALA Annual Conference will be held June 27 – July 2, 2024, in San Diego, California. Langston requested that any board members interested in attending reach out to her prior to registration opening on February 20, 2024.

Janine Langston shared that a new branch manager has been selected for the East Ensley Branch Library and two new part-time assistants began work this week. Langston requested a Special Called Board Meeting be held to discuss operational hours for this branch.

Langston shared that the FY 2025 budget request package is due to the COB Budget Office by February 29, 2024. Langston requested a Special Called Board Meeting be held on February 26, 2024, at 4:30 p.m. for a presentation of the prepared packet.

Executive Director Janine Langston shared BPL hosted various activities in January, including staff training, public programs, special events, and severe weather.

Langston reported significant increases when comparing the January 2023 and January 2024 statistics.

Langston shared information on three exhibits currently on display in the Central East Building; Assembly: Contemporary Gee’s Bend Quilts exhibit, Candy Crush exhibit, and Otherness exhibit.

Langston reported that BPL will be celebrating Black History Month with 81 programs for all ages and audiences throughout the system.

Langston invited the board to attend BPL’s Loud at the Library event, Soulful Sunday, on February 18, 2024.

Langston shared that the BPL Archives Department will present a special author program on February 24, 2024, at 11:00 a.m. featuring Birmingham native, Jerome E. Morris, discussing his new book titled Central City’s Joy and Pain: Solidarity, Survival, and Soul in a Birmingham Housing Project.

Deputy Director Ka’ryn Davis-West reported that the annual statistics saw significant increases. Davis-West gave information on the COB Learning and Development Catalog that will be shared with BPL staff.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members wished all a happy Valentine’s Day. R. Jordan Davis posed questions on the HVAC/air handler project located on Central’s third floor and security at the Southside Branch; Janine Langston responded. Willie S. Davis stated he is looking forward to the third annual A Novel Tasting. Sandra Lee reported on the new partnership between the Friends Foundation Bookstore and Hi-Wire Brewing. Lee shared that the Spring Book Sale will be held April 4 – 6, 2024.

Next Board Meeting: Tuesday, March 12, 2024, at 4:30 p.m. at Wylam Branch Library (4300 7th Ave, Birmingham, AL 35224)

Adjournment: 5:10 p.m.

February Special Called Meeting

Special Called Board Meeting Minutes for February 26, 2024

Minutes	February 26, 2024	4:30 p.m.	Board Room
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Special Called Board Meeting
Attendees	Trustees: Willie S. Davis III, Lynn Flowers-Martin, Yolanda Hardy, Jermaine Johnson, John Lyons Jr. Trustees Not Present: Yawntreshia Coleman, R. Jordan Davis, Mona Lisa Morris, Dana Woodruff Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The February 26, 2024, special called board meeting was called to order by Willie S. Davis III at 4:30 p.m.

Lynn Flowers-Martin provided the Invocation.

CFO Damein Baity presented the FY 2025 preliminary budget submission and answered questions posed by the board.

Willie S. Davis III called for a motion to approve the FY 2025 Budget Submission.

• John Lyons Jr. moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Executive Director Janine Langston recommended a change in positions at BPL to enhance the efficiency of library operations. By implementing these proposed changes, BPL will effectively add a new security officer position and increase the number of security hours by approximately 20-28 hours bi-weekly.

• Willie S. Davis III called for a motion to approve the recommended position changes.
• Jermaine Johnson moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Langston recommended expanding the East Ensley public service hours from Tuesdays and Thursdays only to Monday through Friday 9 a.m. – 6 p.m. effective March 4, 2024.

• Willie S. Davis III called for a motion to approve the recommended public service hours for Easy Ensley Branch Library.
• Jermaine Johnson moved to accept the motion.
• John Lyons Jr. seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Langston shared that the 2024 ALA Conference early bird registration ends on March 31st and any board members interested in attending should reach out to her.

Adjournment: 5:17 p.m.

March

Board Meeting Minutes for March 12, 2024

​​​​​

Minutes	March 12, 2024	4:30 p.m.	Wylam Branch Library
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, R. Jordan Davis, Lynn Flowers-Martin, Yolanda Hardy, Jermaine Johnson, John Lyons Jr. Trustees Not Present: Mona Lisa Morris, Dana Woodruff, Sandra Lee Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: None

The March 12, 2024, board meeting was called to order by R. Jordan Davis at 4:35 p.m.

Lynn Flowers-Martin provided the Invocation.

None

Janine Langston introduced and thanked Wylam Branch Manager, Selina Johnson. Johnson introduced the Wylam staff members.

Langston shared a video highlighting new employees and employees on the move.

Langston shared a short promotional video for A Novel Tasting.

• John Lyons Jr. called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• John Lyons Jr. confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of January 9, 2024, Board Meeting
  • Minutes of February 13, 2024, Board Meeting
  • Minutes of February 26, 2024, Special Called Board Meeting
  • January Personnel Actions
  • February Personnel Actions

• John Lyons Jr. called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• John Lyons Jr. confirmed the motion carried.

Not present.

Finance Report:

Damein Baity, CFO shared there are system issues that have prevented a report from being compiled for February.

John Lyons Jr. called for a motion to approve the January financial report.

• Yolanda Hardy moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.

• John Lyons Jr. confirmed the motion carried.

John Lyons Jr. called for a motion to table approving the February finance report until system issues are resolved.

• Jermaine Johnson moved to accept the motion.
• Yawntreshia Coleman seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• John Lyons Jr. confirmed the motion carried.

No report.

No report.

No report.

Executive Director Janine Langston shared that BPL hosted various activities in February, including 81 programs celebrating Black History Month.

Langston reminded members that starting March 4 the East Ensley Branch Library is now open Monday – Friday from 9:00 a.m. – 6:00 p.m.

Langston announced that the next exhibit in the 4th-floor gallery will be in celebration of Women’s History Month and is titled Voices Carry: Art by Alabama Women. The exhibit will be on display through April 26.

Langston reported that BPL has partnered with local agencies to provide free tax prep assistance at seven locations.

Langston shared information on the upcoming 3rd Annual A Novel Tasting event and requested that potential sponsors or donations be sent to her.

Langston announced that the Magic City Art Mart is now operational at the Central Library Create 205 Lab.

Langston reported that BPL has recently added two new resources to our database collection: FinancialFit and Miss Humblebee’s Academy.

Langston shared that BPL’s Loud at the Library series will present a Spring Break Punk Show, featuring three local bands, on Friday, March 22 at 6:30 p.m.

Langston reported that BPL statistics saw significant increases when comparing February 2024 to February 2023.

Deputy Director Ka’ryn Davis-West shared information on the upcoming half-day Staff Training on March 21 and reminded board members that the library would not open until 2:00 p.m. for public service that day.

Board members extended their gratitude to the Wylam team for hosting the board meeting. Members stated they were excited about A Novel Tasting. Jermaine Johnson shared that he was invited to participate in Read Across America on behalf of the Birmingham Public Library and will be coordinating with BPL staff in anticipation of a 500-book donation given to the library for his participation. Lynn Flowers-Martin stated that she also participated in the Read Across America program. Willie S. Davis III shared that he attended the UNCF Gala and heard many compliments on the programs and services offered by Birmingham Public Library. Davis thanked Janine Langston, Ka’ryn Davis-West and the rest of the BPL staff for their hard work.

Next Board Meeting: Tuesday, April 9, 2024, at 4:30 p.m.

Adjournment: 5:05 p.m.

April

Board Meeting Minutes for April 18, 2024

Minutes	April 18, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, Lynn Flowers-Martin, Yolanda Hardy, Jermaine Johnson, John Lyons Jr. Trustees Not Present: R. Jordan Davis, Mona Lisa Morris, Dana Woodruff, Sandra Lee Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Chandler Champion, Director of Development; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The April 18, 2024, board meeting was called to order by Willie S. Davis III at 4:32 p.m.

Lynn Flowers-Martin provided the Invocation.

Stacey Lewis shared information on the nonprofit organization, Birmingham Jumpstart.

Janine Langston shared that BPL received a proclamation at the April 9, 2024, City Council meeting in recognition of National Library Week.

Langston shared a video highlighting new employees and employees on the move.

Langston introduced new employees, Chandler Champion, Director of Development, and Stephanie Lorde, Personnel Officer, to the board.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of March 12, 2024 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the library fund portion of the February and March financial reports.

• Willie S. Davis III called for a motion to approve the February and March (Library Fund) financial reports.
• Yawntreshia Coleman moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

No report.

No report.

Executive Director Janine Langston offered condolences to the friends and family of BPL retiree, Patricia “Patty” Hayes Jackson Miles, who worked for the library for 29 years.

Langston shared that BPL celebrated the retirement of two BPL employees, Lynn Carpenter who retired with 17 years of service, and Marie Nash who retired with 39 ¾ years of service.

Langston reported that BPL hosted a variety of programs and displays in March in celebration of Women’s History Month and shared information on the current exhibit being held on the 4th-floor gallery, Voices Carry: Art by Alabama Women.

Langston shared that the 3rd-floor HVAC/air handler project was approved at the March 19, 2024, City Council meeting.

Langston reported that a resolution accepting the lump sum proposal of STC Worldwide, LLC for the East Lake Library Emergency Cooling Tower replacement was approved at the April 9, 2024, City Council meeting.

Langston shared that Diversified Elevator has received the fabricated part needed to make repairs to the East Building public elevator and hopefully have the repair completed by Monday, April 22, 2024.

Langston expressed appreciation to all who supported the 3^rd Annual A Novel Tasting and stated a final report will be provided at the next board meeting.

Langston highlighted a few upcoming BPL events and shared that information on all of BPL’s events can be found on the library’s online calendar.

Deputy Director Ka’ryn Davis-West reported on BPL’s half-day Staff Day which was held on March 21, 2024.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members welcomed all new staff members. Members congratulated staff on a successful A Novel Tasting. Members stated they are looking forward to the Summer Reading Kick-Off and Classic Cocktails.

Next Board Meeting:  May 14, 2024, at 4:30 p.m.

Adjournment: 5:00 p.m.

May

Board Meeting Minutes for May 15, 2024

Minutes	May 14, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, R. Jordan Davis, Lynn Flowers-Martin, Dana Woodruff Trustees Not Present: Yolanda Hardy, Jermaine Johnson, John Lyons Jr. Mona Lisa Morris, Sandra Lee Staff Present: Janine Langston, Executive Director; Damein Baity, Chief Financial Officer; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Daniel Campbell, PC Network Technician; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The May 14, 2024, board meeting was called to order by R. Jordan Davis at 4:50 p.m.

Lynn Flowers-Martin provided the Invocation.

None

R. Jordan Davis presented a memorial resolution from the BPL Board of Trustees to the family of Patty Jackson Miles who served the Birmingham Public Library for 29 years.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of April 18, 2024, Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the library fund portion of the April financial report.

• Willie S. Davis III called for a motion to approve the financial report.
• Yawntreshia Coleman moved to accept the motion.
• R. Jordan Davis seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Policy, Procedures, and By-Laws Committee:

R. Jordan Davis reported on the May 14th committee meeting.

Davis provided the suggested verbiage for the memorial resolution guidelines to include in the BPL Board By-Laws.

• Davis moved to approve the proposed addition.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• R. Jordan Davis confirmed the motion carried.

No report.

No report.

Executive Director Janine Langston reported on the BPL events held for National Library Week and stated that BPL realized a significant profit for the 3rd Annual A Novel Tasting that will support programming throughout the system.

Langston shared there are no updates on the capital projects.

Langston shared updates from the recent legislative session and proposed changes in the APLS Administrative Code.

Langston reported that the City of Birmingham’s network is in process of being restored and provided updates on the FY 2025 budget.

Langston shared the 2024 Summer Reading Kick-Off held May 11, 2024, was a success and provided information on the summer reading program.

Langston provided a printed copy of the summer reading calendar to board members and highlighted a few of BPL’s upcoming events.

Deputy Director Ka’ryn Davis-West thanked the staff for a successful Summer Reading Kick-Off. Davis-West informed board members that she would be appearing on Fox 6 News on May 15th to discuss BPL’s blood pressure kits. Davis-West shared that staff open enrollment will be held May 15 – 17.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members stated they were looking forward to all of the summer reading programs. Yawntreshia Coleman stated she attended the Summer Reading Kick-Off and commended staff on how well organized and fun the event was. Willie S. Davis III reminded board members to pay their 2024 board dues, congratulated staff on a successful A Novel Tasting, and expressed his enthusiasm for the upcoming Classic Cocktails.

Next Board Meeting: June 11, 2024, at 4:30 p.m.

Adjournment: 5:21 p.m.

June

Board Meeting Minutes for June 11, 2024

Minutes	June 11, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, Yolanda Hardy, Jermaine Johnson, Dana Woodruff, Sandra Lee Trustees Not Present: R. Jordan Davis, Lynn Flowers-Martin, John Lyons Jr., Mona Lisa Morris Staff Present: Janine Langston, Executive Director; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Loretta Jones, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Chandler Champion, Director of Development; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The June 11, 2024, board meeting was called to order by Willie S. Davis III at 4:30 p.m.

Dana Woodruff provided the Invocation.

None

Janine Langston shared a video highlighting new employees and employees on the move.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of May 14, 2024 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Dana Woodruff seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Janine Langston presented the library fund portion of the May financial report.

• Willie S. Davis III called for a motion to approve the financial report.
• Yawntreshia Coleman moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Advocacy, Fundraising, and Development Committee:

Dana Woodruff reported on the June 11th committee meeting.

Woodruff shared information on the upcoming events, Classic Cocktails and Books, Blues, and Barbeque.

No report.

No report.

Executive Director Janine Langston shared that BPL has partnered with Better Basics to offer a Steamers Camp held June 11 – July 10 Monday – Friday from 8:00 a.m. – 1:00 p.m.

Langston reported that over the next two weeks, BPL will be visiting 27 schools with 32 enrichment outreach programs for the Birmingham City School Intersession program.

Langston shared that BPL is hosting 13 students with the Department of Youth Services Kids and Jobs Programs.

Langston reported that the BPL Central Branch will host a student for the summer in partnership with the Easterseals Job Exploration Training (JET) program which prepares students with disabilities for the workforce.

Langston provided updates on the proposed changes in the APLS Administrative Code.

Langston shared that the BPL Archives and Manuscripts department now stewards the Birmingham Southern College’s Archives.

Langston reported that BPL will be closed on Wednesday, June 19 for the observance of Juneteenth. Langston also shared that the BPL Central Branch will host a Juneteenth program on June 18 from 6:00 – 7:00 p.m.

Langston shared that she received an email from Caroline Janeway, Alabama State Director for Impact America, thanking BPL for our continued support of the IRS’s VITA program through the initiative SaveFirst.

Langston shared that she will be out of the office from June 15 to June 22.

Deputy Director Ka’ryn Davis-West shared information on the blood pressure kits being offered at 5 BPL locations.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members stated they are excited about all of the summer reading programs. Yolanda Hardy congratulated Ka’ryn Davis-West on her Fox6 Good Day Alabama news segment. Hardy asked about the Wise Words program and Bessie Miller responded. Willie S. Davis III introduced Midfield Public Library Executive Director, Jameria Ogunmakin.

Next Board Meeting:  July 9, 2024, at 4:30 p.m.

Adjournment: 4:50 p.m.

July

Board Meeting Minutes for July 9, 2024

Minutes	July 9, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, Lynn Flowers-Martin, Yolanda Hardy, Jermaine Johnson, Dana Woodruff Trustees Not Present: R. Jordan Davis, John Lyons Jr., Mona Lisa Morris, Sandra Lee Staff Present: Janine Langston, Executive Director; Ka’ryn Davis-West, Deputy Director; Bessie Miller, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Chandler Champion, Director of Development; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: None

The July 9, 2024, board meeting was called to order by Willie S. Davis III at 4:32 p.m.

Lynn Flowers-Martin provided the Invocation.

None

Janine Langston shared a video highlighting new employees and employees on the move.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Dana Woodruff seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of June 11, 2024 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Not present.

Finance Report:

Janine Langston presented the library fund portion of the June financial report.

• Willie S. Davis III called for a motion to approve the financial report.
• Yawntreshia Coleman moved to accept the motion.
• Jermaine Johnson seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Nominating Committee:

Yolanda Hardy reported on the committee meeting. The committee recommended that Willie S. Davis III continue to serve as Board President and Lynn Flowers-Martin serve as Board Vice President.

Hardy asked for any nominations from the floor. No nominations were given.

• Yolanda Hardy moved to approve the recommendations for the nomination of Willie S. Davis III as President and Lynn Flowers-Martin as Vice President.
• Dana Woodruff seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Yolanda Hardy confirmed the motion carried.

No report.

No report.

Executive Director Janine Langston shared that Five Points West Regional Library has been closed since June 26 due to facility issues.

Langston reported that BPL presented 277 programs in June and 32 Intersession Programs at 27 Birmingham City Schools.

Langston shared that she will be attending the APLS Administrator’s Meeting in Montgomery on July 25.

Langston shared that the BPL Archives Department now stewards the Birmingham Southern College’s Archives and an inventory list is available on the Archives page of the BPL website.

Langston acknowledged the many positive comment cards and emails from patrons regarding service received at BPL Central and Branches.

Langston shared several projects BPL is hosting in partnership with Create Birmingham including the Art Mart and the 2024 Summer Poet Fellowship. Langston also shared that BPL hosted the first Summer Art Market on June 8.

Langston reported that the BPL Library of Things continues to grow in items and popularity.

Langston shared there is a new version of the BPL mobile app and encouraged board members to download and use the new app.

Langston invited board members to the retirement celebration of Kenneth Padgett, BPL’s Building Superintendent, on July 12.

Deputy Director Ka’ryn Davis-West shared her highlights from the 2024 ALA Annual Conference and Exhibition.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members stated they have enjoyed the June Summer Reading programs and are looking forward to July’s programs. Willie S. Davis III and Dana Woodruff stated they enjoyed attending the ALA Conference and plan to share thoughts and ideas at a later date.

Next Board Meeting:  August 13, 2024, at 4:30 p.m.

Adjournment: 4:55 p.m.

August

Board Meeting Minutes for August 13, 2024

 

Minutes	August 13, 2024	4:30 p.m.	Arrington Auditorium
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, R. Jordan Davis, Lynn Flowers-Martin, Yolanda Hardy, John Lyons Jr. Trustees Not Present: Yawntreshia Coleman, Dana Woodruff, Sandra Lee Staff Present: Janine Langston, Executive Director; Ka’ryn Davis-West, Deputy Director; Damein Baity, Chief Financial Officer; Loretta Jones, Regional Manager; Bessie Miller, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Chandler Champion, Director of Development; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Roy Williams, Public Relations Director; Rod Zeigler, Building Services Supervisor; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The August 13, 2024, board meeting was called to order by Willie S. Davis III at 4:37 p.m.

Lynn Flowers-Martin provided the Invocation.

Judge Agnes Chappell administered the Oath of Office to new and reappointed library board officers.

• Willie S. Davis, III, President
• Lynn Flowers-Martin, Vice President
• Yolanda Hardy, Parliamentarian

Cardiac Consultant John Powe spoke about Cardiac Solutions.

Janine Langston shared a video highlighting new employees and employees on the move.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yolanda Hardy moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of July 9, 2024 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yolanda Hardy moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the library fund portion of the July financial report.

• Willie S. Davis III called for a motion to approve the financial report.

• R. Jordan Davis moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

No report.

Janine Langston shared BPL’s Annual Staff Day is scheduled for October 17, 2024, and requested a $500 contribution from the Board of Trustees fund in support of the 2024 Staff Day.

• Willie S. Davis III called for a motion to approve the recommended $500 contribution for Staff Day.
• Yolanda Hardy moved to accept the motion.
• R. Jordan Davis seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Executive Director Janine Langston reported that Councilor Clinton Woods has announced the two BPL Board vacancies and the procedure for application at the last two City Council meetings.

Langston provided an update on the facility issues at Five Points West Regional Library.

Langston shared that BPL is welcoming back afterschool students and will be offering enrichment programs and opportunities in the coming months.

Langston reported that she attended the APLS Administrator’s Meeting in Montgomery on July 25^th to discuss changes in the Administrative Code regarding Supplemental State Aid and that a Policies, Procedures, and By-Laws Committee meeting would be scheduled soon.

Langston shared that she attended the press conference on August 5^th for the announcement that the City of Birmingham has been awarded a $20 million Distressed Area Recompete Polit Program grant from the U.S. Department of Commerce’s Economic Development Administration which will include funding to reimage two spaces at the North Birmingham Branch Library.

Langston reported that BPL has sent out a Request for Proposal to local firms to assist with creating a Strategic Plan.

Langston thanked the BPL Friends Foundation for its generous support of the 2024 Staff Day and the 2024 Classic Cocktails.

Langston shared information regarding sponsorship opportunities for the 3^rd Annual Classic Cocktails.

Langston shared that the BPL Library of Things continues to grow in items and popularity.

Langston reported that the Archives Department recently installed an exhibit featuring digitized photos from the more than 40,000 photo negatives produced by Birmingham photographer, Richard Cooper and his company, Graphic Photo Service. The exhibit is currently on display on the Central East 3^rd floor and will be made available to the public through a traveling exhibit and online via our digital collection.

Langston encouraged the board to download the new BPL mobile app.

Deputy Director Ka’ryn Davis-West shared that she is helping plan the 2024 Staff Day and that she was invited to attend the American Heart Association Executive Leadership Breakfast.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members congratulated staff members who have recently graduated and obtained their MLIS degrees. Willie S. Davis III stated he would work on finding sponsors for Classic Cocktails.

Next Board Meeting:  September 10, 2024, at 4:30 p.m.

Adjournment: 5:16 p.m.

October

Board Meeting Minutes for October 8, 2024

Minutes	October 8, 2024	4:30 p.m.	Board Room
Meeting Called By	Willie S. Davis III, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees: Willie S. Davis III, Yawntreshia Coleman, Cherie Dortch, Lynn Flowers-Martin, Yolanda Hardy, John Lyons Jr. Trustees Not Present: R. Jordan Davis, Nadia Richardson-Johnson, Dana Woodruff, Sandra Lee Staff Present: Janine Langston, Executive Director; Ka’ryn Davis-West, Deputy Director; Damein Baity, Chief Financial Officer; Bessie Miller, Regional Manager; Alisha Johnson, Regional Manager; Stephanie Lorde, Personnel Officer; Chandler Champion, Director of Development; Richard Manoske, IMS Administrator; Caleb West, Director of Collection Management; Lisa Smith, Graphic Designer; Brooke Schlicht, Administration Office Others Present: Beverly Scruggs, City Attorney

The October 8, 2024, board meeting was called to order by Willie S. Davis III at 4:30 p.m.

Lynn Flowers-Martin provided the Invocation.

Judge Katrina Ross administered the Oath of Office to new board member, Cherie D. Dortch.

None

Janine Langston shared a video highlighting new employees and employees on the move.

Langston welcomed new board member, Cherie Dortch.

• Willie S. Davis III called for a motion to approve the Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Lynn Flowers-Martin seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

All items designated as “consent” are considered to be routine and non-controversial and will be approved by one motion.

• • Minutes of September 19, 2024 Board Meeting
  • Personnel Actions

• Willie S. Davis III called for a motion to approve the Consent Agenda.
• Yawntreshia Coleman moved to accept the motion.
• Yolanda Hardy seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

No report.

Finance Report:

Damein Baity, Chief Financial Officer, presented the library fund portion of the September financial report.

• Willie S. Davis III called for a motion to approve the financial report.

• Yawntreshia Coleman moved to accept the motion.
• John Lyons Jr. seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Bessie Miller provided an update on Classic Cocktails.

No report.

Janine Langston requested the board approve the extension of BPL’s current Strategic Plan to 2025 or until we have a new plan in place.

• Yawntreshia Coleman motioned to approve the extension of the current Strategic Plan.
• John Lyons Jr. seconded the motion.
• The Board responded unanimously in favor to approve the motion.
• Willie S. Davis III confirmed the motion carried.

Executive Director Janine Langston shared a few highlights and special events and programs that were held in September.

Langston shared that BPL anticipates work to begin on the Central 3^rd floor HVAC / air handler project in early November.

Langston provided an update on the East Lake Branch cooling tower and stated we still anticipate a mid-October shipping date.

Langston reminded board members that all BPL locations will be close on Thursday, October 17 for our annual Staff Day. Langston invited board members to join.

Langston shared that tickets for Classic Cocktails can be purchased on EventBrite.

Langston invited board members to attend the Unmasked: Anti-Lynching Activism and Community-Based Memory program.

Langston shared that the Friends Foundation book sale will be held October 10 – 12th.

Deputy Director Ka’ryn Davis-West shared that many BPL staff members volunteered to assist with the COB Hurricane Helene supply drive.

Board members extended their gratitude to the BPL team for their dedication and hard work. Members welcomed new trustee, Cherie Dortch. Members stated they were looking forward to attending Classic Cocktails.

Next Board Meeting: November 12, 2024, at 4:30 p.m.

Adjournment: 5:03 p.m.